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Welcome to Elements!
The Leadership ABC's continue - now turning our attention to - "Focus"
Focus has been at the top of my consciousness lately. I have observed that some people just seem to have a natural ability to focus. One of my sons is an ice hockey goalie. He is able to stop a 3-inch round black puck in the center of his gloved hand that is coming at him at speeds of 70 mph, while there are potentially ten players all interested in that puck, too! His strength is the ability to be singularly focused, which suits a goalie well. However, if I ask him to do more than one task at a time, he can't - for example, talking and packing a backpack at the same time is not possible. At the other extreme, I can find myself working on five tasks at any one time, reading four books, and talking to two people.
The ability to intensely focus has its strengths, weaknesses and applications, such as in dealing with emergencies, committing to results, and managing key change initiatives. Yet being bound to a single focus can sometimes mean not being able to see and explore other areas, and that may cause lost opportunities or information, or a focus on the wrong goals. While having multiple focuses can allow for a fluid reassessment, fresh ideas and data, it can sometimes be just plain meandering, useless action, and wasted energy. A great leader is able to balance intense focus and multiple focuses depending on what a given situation calls for.
This issue of Elements will explore Focus and some techniques for improving focus. Then we will conclude with an update on the "new focus" I am taking in my coaching business. I'll also tell you about one of my favorite and most popular workshops that has been called, "a sheep in wolf's clothing," --Time Management.
Staying in focus!
Star
978-486-4603 StarS@StarDar.com |
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Focusing Techniques by the Numbers
Here are some techniques that are different kinds of suggestions for getting things in focus and keeping your focus sharp. If you find that none of the techniques work, you may want to examine what you are trying to focus on. In some cases, being able to gain some clarity on what to focus on is all that is needed to achieve greater focus. Gaining clarity can mean becoming more specific, becoming more general, or even shifting to a completely different focus area. If you have some techniques that have worked for you that are not listed here, please share them! Just email me at StarS@StarDar.com.
ONE Reminder
Associate a thing that is with you all day with your desired focus. This could be a piece of jewelry, a pen, a photograph, an article of clothing, or something written that describes your focus. Forge a mental bridge between the two to remind you of your desired focus throughout the day.
TWO Quadrants
To those of you familiar with Stephen Covey's book, The 7 Habits of Highly Effective People, you can divide up your time/energy into 4 Quadrants. To focus on achieving your highest priorities, only do things that fall into the two most important quadrants. Those are labeled, "The Quadrant of Necessity" and "The Quadrant of Productivity and Balance." The quadrant of necessity contains tasks that must be done and are important. The "Quadrant of Productivity and Balance" contains items that are important but not urgent, like building stronger relationships, health, and long term goals and visions. By only working in these two most important quadrants, you consistently keep yourself focused on achieving your highest priorities. The other two quadrants are "Urgent not important" and "Not urgent, not important." These quadrants contain things like interruptions, some phone calls and meetings, emails, other peoples' issues, and general time wasters. The idea is to avoid these whenever you can when you know you need to maintain your focus!
Pick THREE
Firtst thing in the morning, select your three most important priorities for that day.This could be spending one hour on a report, exercising, making a difficult phone call, or genuinely trying to maintain a sense of calm all day. Keep your focus on those things throughout the day as you go from activity to activity.
Eliminate FOUR
Distractions can grab your attention and derail your focus! Know what your top distractions are and avoid them. Conversely, know what will enhance your focus. This is a very valuable exploration and you most probably already have a good sense of these things for yourself. For me background music, a messy office, new email announcements, and the phone will distract me and drain my focus when I am writing. I have learned to turn off email, music, and the phones, and to leave my messy office when I need to focus on writing. What enhances my writing focus is scheduling three hours of uninterrupted time for it, not being in my office, and instead being in a clean space that looks outdoors.
Know your FIVE to SEVEN
Every job can be broken down into a minimum of five key results areas. Know what these key results areas are, and make sure you are providing a regular focus on each. These are the results that you absolutely, must have in order to fulfill your responsibilities and make a maximum contribution to the issue at hand. Key results are like vital functions of the body -- blood pressure, heart rate, brain waves, breathing, and nutrition. A manager's key results areas might be: planning for new work, supervising people, reporting, presenting, organizing, and current tasks. Taken from "Step 6" in Eat That Frog!, a book by Brian Tracy
TEN ways to say No
Learn at least ten ways to say NO to unimportant interruptions. These vary in firmness and friendliness, and you can explore how to make even the "very firm" ones sound pleasant coming from you!
So for example, when someone interrupts what you are doing and asks "Can you help me with this right now?" you can try these out:
"I'd like to help and don't have the time to do it properly right now."
"I can't right now, but Chris might be able to."
"I have quite a few commitments right now; I feel like it would be unfair to the other commitments for me to take that on."
"Yes, when it is on the top of my priority list, and right now it is not."
"I'm honored you asked me, and sorry to say that I can't."
"Can you check back with me next week on that?"
"Here's the impact to me if I help you right now..."
"Yes and it will cost this much money."
"I would love to help you if I had the time."
"Sorry, No, I'm busy right now."
Try FIFTEEN
If you have no time, and are so busy that you are unable to focus in on something really big and important, the first step you need to take is to find time for it. You can do anything for 15 minutes. You have to start with baby steps, and consistency is the key to creating change and forging a lifelong habit. The first fifteen minutes you spend might be to get clarity, to learn more, to create a plan. Try creating a daily focus on "finding time." Taken from Marla Cilley, aka "The Fly Lady", at www.flylady.net |
Quotes on Focus
"A person who aims at nothing is sure to hit it." ~ unknown
"Concentrate all your thoughts upon the work at hand. The sun's rays do not burn until brought to a focus." ~ Alexander Graham Bell
"I try to learn from the past, but I plan for the future by focusing exclusively on the present. That's where the fun is." ~ Donald Trump
"No life ever grows great until it is focused, dedicated and disciplined." ~ unknown
"If you focus on results, you will never change. If you focus on change, you will get results." ~ Jack Dixon
"If you've lost focus, just sit down and be still. Take the idea and rock it to and fro. Keep some of it and throw some away, and it will renew itself. You need do no more." ~ Clarissa Pinkola Estes
"Often he who does too much, does too little."~ Italian Proverb
"Concentration is the secret of strengths in politics, in war, in trade, in short in all management of human affairs." ~ Ralph Waldo Emerson
"If you chase two rabbits, both will escape." ~ unknown
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Business Update
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Though it may be going slowly, I am very focused these days on updating my website and business. It is now over five years old. My new website will reflect my new company name, Star Leadership LLC, and will focus on coaching and training areas that have emerged for me as particularly successful and satisfying ones. |
Here's a snapshot of some of the new directions:
Programs for Communication, Leaders, and Teams
This combination of workshops and coaching is spread over 3-12 months, with a focus on real life skills that can catalyze behavior changes in the existing culture of a group. With a group whose leadership has identified a need for further development or change, the first of a flexible series of workshops may be focused on defining the leadership and communication needs of the group and identifying a baseline. A second workshop, about a month later, introduces different skill-sets, to build on or complement the material of the first workshop. During the time in between the workshop sessions, participants practice their skills, are given assignments based on their current work, and are asked to give us a detailed sense of their progress at each workshop. Individual coaching to support the lessons can also be a part of the between-workshop activities. This method of teaching, doing, reflecting, and reporting on the results has a much higher success rate of really learning a new skill, and being able to shape a culture through the changing behaviors of the people within it.
Coaching Programs
Many people are now more familiar with the profession of coaching, and coaching is considered a perk in some organizations. Many corporations now include coaching as part of their regular benefits packages. Finding the right coach for the individuals involved, one who understands both the general and unique corporate culture of a business, can be difficult. Some large companies have retained dedicated coaches and created coaching departments within their organizations. For a number of mid-to-small companies, Star Leadership, LLC has become the focal point for bringing coaches into companies who are aware of their value and want to make coaching opportunities available to their employees.
When I am engaged by a company to address their coaching needs, I will interview the client and suggest three coaches for them to interview and choose among for the kind of coaching style they prefer. I handle all of the operational and any other issues that arise throughout the course of the coaching engagements.
The companies who have been part of this kind of coaching program benefit in a lot of ways, which is why I find this approach so satisfying:
- Companies appreciate the streamlined approach of dealing with one person for all program details.
- They benefit from consistency in how the coaching is structured, and how it progresses.
- They value the consistency they can count on in program costs.
The individuals being coached benefit by having a coach who can more easily and deeply understand the business and the culture they are operating in, and so be able to offer insights that are directly applicable to their experiences and needs.
The coaches involved in this program benefit, too! They have told me that they are happy to meet new clients this way, and also enjoy being able to work with other coaches.
I've run this program with several companies and am getting rave reviews from the businesses, the individuals, and the coaches! So you can see why this new direction is something that has captured my interest as a way to bring quality coaching to organizations and individuals!
Workshops - (Don't be fooled!)
"A sheep in wolf's clothing," said the last participant of this non traditional time-management workshop. If someone attends this workshop more than once, does that make them a groupie or is it just a really good workshop that is different each time and responds to the needs of the class? I hope the latter. It's true that I tend to call myself a "time management junkie." At one point a while ago, I discovered that my high school yearbook quote had been about "Time," and I knew right then -- I've been addicted to time management since at least high school. The participant manual for this workshop actually overflows what we can get to in the alloted time because we focus on the current challenges of the class members. The workshop material, useful both in class and out, is created to be able to address time management basics such as:
- prioritizing
- focus
- structures for managing time
- planning
- asking for help
- tools for managing time
- time management skills.
Participants leave with new insights, ready to try new techniques like:
- identifying how others' expectations can be ruling your time and what to do about it
- creating time to focus on what's really important
- understanding how much of your day is dedicated to unplanned interruptions and how to deal with them (even down to how to better manage the tools you use, like your email better or TV remote!)
If you are looking for a traditional time management class - this is not it!
Other popular workshops I offer include Managing in a Matrix, Coaching for Managers, and Project Management. All are flexible, and available as part of the "new directions" format.
I would love to hear from you about what may have been of interest or value to you about my workshops, and I definitely welcome input and suggestions about things you would like to see on my new website. Feel free to send quotes or success stories you would like to see there, and these can be attributed to you or be anonymous, whatever works for your situation.
Thank you for letting me share the new coaching directions that have excited me so much, and for helping to keep me Focused on offering my best!
All Good Wishes,
Star | |
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